# Manage timesheets in QuickBooks Workforce

If you have employees and want to track their time, consider [**QuickBooks Online Payroll Premium or Elite**](https://qbo.intuit.com/app/billing/?cid=CSSDR172-OHH-US-QBOPR-ELITE-NA-USLL-EDU-NA-FY26PayrollPeakIARecUKNPayroll4). This also includes advanced time tracking options like time off requests, mobile time entry, and scheduling.

Learn how to create, edit, delete, approve, and reject timesheets, or insert breaks for your team members or crew in QuickBooks Workforce.

Only account admins or a manager can manage timesheets for another team member. To access the Crew feature in the Workforce app, go to **More**, select **Settings**, then select **General**. Turn on **Show Admin Crew**.

To access your team members’ timesheets in the app, select **Track Time**, then **Timesheets**. Select **My timesheets**, and then select **All timesheets**.

## Learn how to:

- [**Create a timesheet**](https://quickbooks.intuit.com/learn-support/en-us/help-article/time-tracking/create-team-member-timesheets-quickbooks-time/L4lcxPqyR_US_en_US#createtimesheet)
- [**Insert a break**](https://quickbooks.intuit.com/learn-support/en-us/help-article/time-tracking/create-team-member-timesheets-quickbooks-time/L4lcxPqyR_US_en_US#insertbreak)
- [**Review and approve a timesheet**](https://quickbooks.intuit.com/learn-support/en-us/help-article/time-tracking/create-team-member-timesheets-quickbooks-time/L4lcxPqyR_US_en_US#Review)
- [**Edit a timesheet**](https://quickbooks.intuit.com/learn-support/en-us/help-article/time-tracking/create-team-member-timesheets-quickbooks-time/L4lcxPqyR_US_en_US#edittimesheet)
- [**Reject a timesheet**](https://quickbooks.intuit.com/learn-support/en-us/help-article/time-tracking/create-team-member-timesheets-quickbooks-time/L4lcxPqyR_US_en_US#reject)
- [**Delete a timesheet**](https://quickbooks.intuit.com/learn-support/en-us/help-article/time-tracking/create-team-member-timesheets-quickbooks-time/L4lcxPqyR_US_en_US#deletetimesheet)

## Create a timesheet

If you need to add hours worked for a team member without clocking them in and out, follow the steps below.

1. In QuickBooks Workforce, select **Crew** or **More**, then **Crew**.
2. Select your crew name, then the team member, and select **Clock In**.
3. Select **Duration** next to **Type**, then select the date and hours.
4. In the **Job** or **Customer** field, choose the job or customer, and fill out any required fields.
5. Select **Clock In**. A "Timesheet created for 1 user" message displays.
   - **Note:** The team member isn't actually clocked in.

**Note**: You can also [**clock your crew members in**](https://community.intuit.com/oicms/L5xzWE7lx_US_en_US) instead of creating a timesheet, if needed.

## Insert a break

**Note**: You can only insert [**manual breaks**](https://community.intuit.com/oicms/L2idEb2H1_US_en_US), and the timesheets must have a clock in and a clock out time. You can’t insert breaks into hour duration or PTO timesheets.

1. In the Workforce app, select **Track Time**, then **Timesheets**, and select a timesheet.
2. Select the specific timesheet you want to edit, then at the top, select **More**, then **Insert break**.
3. Select **Start break at**, select a time, then select **Save**.
   
**Note**: The time defaults to the middle of the timesheet. You can’t select a time outside the original timesheet.
4. **Select break** to choose a break type.
   - **Note**: Selecting an unpaid break displays the new total hours for that timesheet.
5. If needed, select **Duration** to edit the length of the break.
6. Select **Save break**.

## Review and approve a timesheet

1. In the Workforce app, select **Track Time**, then **Timesheets**.
2. Make sure it’s set to display **All timesheets**.
3. Select **More**, then **Approve time**.
4. If you need to change the date range, select **More Filters**, and select a different date range, then **Apply**.
5. If you want to review individual timesheets before approval, select a team member's name.

### Approve all timesheets

1. On the Timesheets screen, select **More**, then **Approve time**.
2. Select **Approve All**.

### Approve an individual timesheet

Approve timesheets without reviewing or editing them:

1. Below each team member's name, select **Approve**.
1. If you need to unapprove, select **Unapprove**.

Review or edit individual timesheets before approving them:

1. Select a team member's name. A list of the individual timesheets displays.
   - To add a timesheet, select **Add +**, fill out the fields, then **Save Timesheet**.
   - To edit a timesheet, select the timesheet, then **More**, and select **Edit timesheet**. Make your edits, then select **Save Timesheet**.
   - To delete a timesheet, select the timesheet, then **More**, and select **Delete timesheet**. Select **Delete** to confirm.
2. When you’re done with your edits, select **Approve**.

## Edit a timesheet

1. In the Workforce app, select **Track Time**, then **Timesheets**, and select a timesheet.
2. Select the specific timesheet you want to edit.
3. Make edits to the fields you want to change, then select **Save**.

## Reject a timesheet

**Note**: Time must have been either submitted by the team member or previously approved and then unapproved for this option to appear, if team member submissions are turned on.

1. In the Workforce app, select **Track Time**, then **Timesheets**.
2. Make sure it’s set to display **All timesheets**.
3. Select **More**, then **Approve time**.
4. Do one of the following:
   - To reject timesheets without reviewing or changing them, below each team member's name, select **Reject**.
   - If you want to review the timesheets before rejecting them:
     1. Select a team member's name. A list of their individual timesheets displays.
     2. At the top of the screen, select **Reject**.
5. If you want to, turn on **Send message to [name]**, enter a message, and select **Reject & Send**. Otherwise, select **Reject** again.

## Delete a timesheet

1. In the Workforce app, select **Track Time**, then **Timesheets**, and select a timesheet.
2. Select the specific timesheet you want to edit, then at the top, select **More**, then **Delete timesheet**.
3. Select **Delete** to confirm.